Feb.+24+Minutes


 * February 24, 2011 Tech Meeting Minutes**
 * Andy, Orion, Pat, Danny, Jeff, Simon P., Kris, Amanda (we miss Simon M.)**

toc =Email Discussion= Zimbra, Outlook working w/ Exchange or status quo?

Set up servers to create an Active Directory System. (We'll run this while we run our current system for about a year.) We'll then set up file servers in ES/MS to move users to file space on Windows servers instead of Network servers. Names will be the same since they are coming from e-directory. Teachers won't notice which server they are on. As we get rid of Netware servers, we'll set up Exchange servers. Timeline for email is Christmas 2011. Calendaring system rollout to occur in August 2012.

=New Server Discussion= __ Meeting Wednesday, March 30 - PX Campus __ What do you want users to be able to do? (ie: store all materials on servers or not? for students? for teachers?) PD Training Plans File sharing needs for each division Naming conventions Admin rites given to whom
 * Teachers
 * Administrators
 * Students

Access to folders off campus? Sharepoint?

=New Teacher Discussion= __Tech Wiki for New Teachers - Meeting on Friday, April 22 - PD Campus__ We'll connect this to the new sas de Return Dates Orion - July 27 Pat - August 3 Jeff - August 4 Kris - August 2 Simon P - July 30 Amanda - July 28 Simon M - July 20

__Hand computers out to new teachers when they arrive along with a sheet about:__
 * location
 * password
 * airport - wireless connections
 * getting on groupwise
 * Do you have a Smartboard? How many times have you used it this year?

__New Teacher Face to Face Training__ August 2 - Pudong August 3 - Puxi (Helene verify medical?)

__Out in Shanghai Day - Friday, September 2, 2011? Decide March 28__ Differentiate Mac applications training and iPad apps Ask teachers to assign themselves. An Amazing Race morning... 59 New Employees...

=Laptop Rollout 11-12= __Image__ Amanda will come up with survey to hand out to teachers asking
 * what applications they use
 * what they want to keep and why
 * what their proficiency level is

Will send to DLs for feedback and we'll decide on staff meeting to distribute to teachers.

__Laptop Rollout Dates__ __Pudong__ 6th Grade - Mon. 8/22 7th Grade - Thurs. 8/18 8th Grade - Tues. 8/16 9th-12th - ???

__Backups__ Andy will talk to Trish @ Student Store to set up external hard drive orders.

__Concerns:__ Kids can change root folder or repair disk permissions to show Sharing folder. How do we get around that on the image?

=Purchasing Discussion=
 * Timeframe is expanded to get items because of additional hoops for Orion. Andy will help schedule a meeting before summer between TRFs and Purchasing.
 * LCD spare supply is limited. Orion will order more spare projectors and place them in TRF names for check out when bulbs burn out.
 * Computer bags - if bags break, keep the old bag and give the student a new one. Give broken bags to Andy
 * iLife 11 and MS Office 11 Site License will be on new image. Will determine if CS5 is needed after survey to teachers
 * Equitrac still down consistently in Pudong. Equitrac says it's fixed but it's not. Orion will organize setting up Pudong Equitrac server.
 * iWeb - Apache or IS server for iWeb will allow us to reverse proxy from Pudong with iWeb. Some functionality will be lost but Orion will start testing. Teachers and students will have limits set at 1GB for each user. Users should still use the video portal to house videos. Pages and Keynotes can go to iWeb directly. Photos should be saved in a small size. Next steps, come up with formal iWeb policy.

=Portal Discussion= Effective Monday portal.saschina.org will redirect to sasoc.saschina.org. Doug Loomer will add a link to Facilities Calendars under the Staff section. Edmodo will be taken off.

=Staff Last Email Access= The last day staff can login to Groupwise will be the last day of school. They may put in an auto-forward and it will forward email to their personal account for 30 days. If they would like to set up Groupwise Offline/Cache before they leave and back up that file, they may do so.

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