May+24th,+2014-BYOD meeting

Please add BYOD Strategic Planning/Rollout Agenda Items below.
Agenda: 8:15-8:30 Settle in-Greetings, check emails, grab a coffee 8:30-9:00am-Check in-Share something new or great happening in your division
 * **Simon M.**-HS graduation, getting ready for move
 * **Jeff**-NIS visit and ES Innovation Lab
 * **Bobby**-MS new staffing for Tech TA, office sharing
 * **Jason**-Moodle upgrade, last classes, NYC School visit (Avenues World School),
 * **Power**-PD MS-8th grade doing good collaborative stuff with GDocs and Evernote, end of the year, Finishing MAP
 * **Anna**-End of year-Data clean out
 * ** iWeb accounts **
 * No more student accounts created
 * Teacher portfolio sites created on other platform
 * Message needs to be drafted to staff that NO new iWeb accounts will be created moving forward
 * PD around moving iWeb to EduBlogs or other platforms.
 * Data Backup/Drive Cleaning
 * Messages will go out at each division around network drives and Summer cleaning
 * If teachers have issues with this they can work through TRFs and Tech to ensure their data is backed up
 * **Orion**-Expansion of server room and updates to HVAC and UPS.
 * Budget for new bandwidth, maintaining our bandwidth to keep up with other international schools in Shanghai

9:00-11:30-BYOM Planning (See list of potential Objectives) 11:30-12:00pm-Progress check, summing up morning work 12:00-12:45 Lunch 1:00-2:30-Continue planning, tie up end of tech related issues


 * Potential Meeting Objectives: (Jeff)
 * Detailed Divisional/CampusWorkflows
 * See Flow Chart that was produced. Put link here.
 * @http://www.lucidchart.com/invitations/accept/fb819994-fc5b-4323-8f03-7eff709e5405
 * media type="custom" key="26125530"
 * Detailed Divisional/Campus Schedules
 * ** Schedules forthcoming from TRFs for the three students scenarios (Simon P & M, Jason, and Bobby) **
 * New SAS Students NEW LAPTOP
 * RETURNING students with NEW LAPTOPS
 * RETURNING students with RETURNING LAPTOPS
 * Software Issues
 * Please see link to software spreadsheet-Distribution of software to BYOM machines
 * sorting software spreadsheet
 * Handouts, tutorials, etc.
 * Tutorial for logging into Student network for network access
 * Proxies, Safari for Fortinet
 * //Parent Communications//
 * ** TRF's asking that communications sends email that was already sent to parents about BYOM program End of June and again in the end of August **
 * ** TRF's asking that communications sends email that was already sent to parents about BYOM program End of June and again in the end of August **


 * BYOD Planning Items**
 * ** Jeff Rosen will be Deputy Superintendent dealing with BYOM issues and acting liaison w/ TRFs (Orion) **
 * All Issues below were sorted within the Workflow diagram and Meeting Objective bullet points referenced above.
 * Students NEW to SAS must have AD account & pwd prior to starting this process (Bobby)
 * **Establish workflow for BYOM approval process** (suggested by Bobby, et al.)
 * CASPER (this also installs SAS admin account & self-service portal) see CASPER Topics
 * **Equitrac, printer presets**, SEB, Shortcuts for SAS servers
 * Software checklist for use at SAS (to be allowed on SAS_Student)
 * joining of SAS_Student VLAN (after MAC importation to CISCO Identity Services Engine group via Jonathan)
 * Jonathan will add students currently in Casper to SAS_Student


 * Q: Loaners and chargers of different types @ Apple Center? (Bobby)
 * Not discussed-Still needs to be dealt with (Jeff)


 * MAP-Moving to web-based MAP for Fall testing.
 * Will our safe exam bowser work?
 * Get a test to Anna and Jonathan
 * Work with 10.10?


 * End of the Year Tech Related Items **
 * //(meeting agenda priority goes to items related to BYOD items above. However, if time allows we need to discuss the following)// **
 * Teacher computer re-imaging? (Jeff)
 * Teachers can self update via APP store
 * Priority to BYOM in August/Sept. Then we can Schedule teachers for reimaging
 * Communicate with teachers about iWork apps and conflict with Mavericks iWork apps
 * Get local copies of Mavericks
 * Pages and Keynote


 * Timeline for moving teachers to SAS_Staff VLAN (Bobby?)
 * Teachers can do this on their own
 * Will need first space last and current password (outlook, equitrac, etc.)

>>> Setup MSOutlook client, Q&A (Bobby & Tom)
 * August incoming Teachers' training and differentiating for divisional needs (Jeff)
 * ** Send Helene and Admin this Schedule and notes after meeting **
 * **Day 1** (Mon 28 July - 10:45-11:30)
 * No Presentation
 * Distribute/sign-out MBPros, cases, dongles, USB HDD Join SAS_Staff,
 * LMC Monday 28th 10:45-11:30


 * **Day 2** (Tue 29 July) Physical Exams + Ikea (no tech training session)


 * **Day 3** (Wed 30 July) - 10:45 - 12:30 (Complete from above as req'd, very basic Mac orientation + Q&A ~ Bobby & Tom)
 * LMC Monday 30th 10:45-12:30
 * Equitrac printing/scanning basics here (assuming ID cards are ready with EQ balance in them)
 * Revisit Email.
 * Troubleshoot anything from day one.


 * **Day 4** (Thur 31 July) - 9:00 - 10:00 (Topics TBD ~ Bobby & Tom )
 * LMC Monday 31th 9:00-10:00
 * PX ES not attending-Teachers require classroom work time
 * Jeff will notify Michael Allen
 * MS and HS TRF to decide agenda for MS/HS Teachers


 * **Day 9** (Thu 7 **Aug**) - 8:30-10:00 (Division-specific training by Division Tech Coaches)


 * Let Anna and Tech know about when they can deliver cables and remotes to classrooms-TBD and communicated by division


 * **Tech Fest**
 * Done Sept. 18 & 25th 2013 this year
 * Q: split by divisions or campuses or both? Bobby
 * A: We divided by divisions ES and HS/MS and by campus
 * Puxi's were held in LMC and HS Library breakout Rooms-September 18th (ES) 26th (MS/HS)
 * Pudong was held in HS Library and Garden Rooms-Sept. 25th