October+25,+2010

Zimbra Implementation-Andy
 * Timeline-Dates on Calendar for pilot group/Full rollout-Jan1st? Chinese New Year? Feb. PD Days?
 * 12th of Nov. to get servers set up
 * Licenses set up
 * TRF's Pilot group-Nov. 15th or so-New ground here so it might be a little later
 * Lot of unknowns that we can't test until we have the whole thing up and running-Barracuda, transferring student s bet. campuses, etc.
 * problems with Chinese New Year Rollout-No body working a week before or a week after, -All accounts need to be migrated over, -Migration will take 1-3 days,-Migration means GW is no longer available to anyone.
 * Jan 13th-Tentative start date for SAS wide use of Zimbra
 * We are only using the web based client-We won't add the desktop client (in Beta, issues with these, etc.)
 * Distribution lists do not migrate over (ex: puxi high school mail group)-Major ones Orion will recreate, the others are going to need to created at divisional level
 * TRF's we need to really test the calendaring functions-Remember this is one of the major reasons for the migration
 * ACTION ITEM (Orion)- Check if calendars can refresh from off campus and are cals in Zimbra embeddable
 * ACTION ITEM (Orion) Set up caching in GW for TRF's so we can get started
 * **ZIMBRA FINAL DECISION BY NOV. 30TH-TRF'S WEIGH IN WITH FINAL DECISION**


 * Communication Plan
 * Can't migrate all their email messages over to their new account
 * ACTION ITEM: Get Teachers need to start using caching mode in GW now, saves emails to their harddrive. Try archiving mode. Which is better? Get emails/screencasts out to schools-stagger email by division so everyone is not doing it at the same time
 * Action Item (Jeff)-PD Days after Chinese New Year, are we doing TTT? Other options for PD days/sessions?
 * How to export frequent contacts from GW to Zimbra
 * Remember to communicate the reasons for migration-Integrated calendaring (cleans up the google cal mess, cal dav talks both ways), works better with mobile devices (iphone),
 * Pro Dev. Plan
 * Train Admin/secretaries on how to make mailing groups/distribution lists-After Jan. 13th
 * Calendaring PD-Start training-looking to rolling out new calendaring in August 11
 * After Spring Break TRF's start moving calendars from google to Zimbra and publishing them from there.

Ordering-Andy
 * Orders go through TRF's/usual
 * Orders in from divisions by NOV.3rd (5th-Pat and Danny)

Blog plugins-Jeff/Simon/Danny
 * Clean house
 * Unfiltered MU (Students and Teachers) and Peter's Custom Anti-Spam (Students and Teachers), Subscribe2 (Teachers Only), WP-Authors (Teachers and Students), Page Links To (Students and Teachers), Embedit (Students and Teachers), Permalinks (Student and Teachers)
 * ACTION ITEM (Jeff)-Talk to Fernando, slowly start deleting unused plugins.

ES-Turtle Math Update?-Jeff/Debbie Lane
 * Turtle Math-Teacher names have been sent and we are waiting for them to generate our accounts

Voice to Text for Maaz (Grade 3)-Can we get a copy and play with it?-Debbie Lane
 * []

Server Map - which is for what? - guidelines for teachers - DM Universal parent communication guidelines (blogs, how often, etc.) - DM Total student interfaces - do we want to curb? - DM Apple Center Loaners - how many should we have? set by % of machines? - DM Puxi MS Science wants their Instructional Asst to have Mac - DM Anything you want Pat or Danny to ask at ASH 1:1 conference? - DM, PM for instance: Faculty Network SM Batteries for Laptops? SM iLife '11? - DM MS Office 11-Andy/Orion Username Creation Flowchart: Video@SAS usernames can't handle SAS usernames - i.e. nicholas01px2017 is too long.