October+30th+Meeting

October 30th Meeting Agenda
Minutes from this meeting are located here.

Please add you names to whichever agenda items you add

Sending to all divisions about the **Tech/Apple help feedback** and formalizing this message (Jeff).
 * Follow up from August meeting:**

Anna is looking for a **contingency plan for student emai**l in case of complete collapse of Google in China. Sky drive. >>
 * Update progress if any, suggested alternative platforms?
 * Having the hardware to run our own student email server as a backup if Google becomes unviable ? (Dominic)
 * Many schools going O365 for cloud email and collaborative spaces (Jeff). Can we get a quote for an all SASaccount? Orion?
 * Hosted in Beijing/Shanghai?


 * BYOM **
 * Operating System compatability-Data walk (Jeff)
 * How many in each MS and HS remaining that are below 10.8.5
 * Puxi HS [|Data here], (Obvious limitations: never enrolled in Casper; one student two machines enrolled; old machine registered / new machine not in Casper) (PXHSTRF)
 * What will our requirements be for August 2015? If we plan with this in mind, we can avoid going through the process twice. Suggest Yosemite 10.10 (PXHSTRF).
 * Will MAC authentication go ahead as originally planned? Can we rely on it for August 2015? (Dominic)
 * Plan and workflow for getting machines not on minimum OS X reimaged (school owned)
 * Calendaring **
 * Where we stand now-One account linked to all calendars on both campuses
 * Subscribing vs. Added to a calendar
 * Needs assessment
 * Needs assessment


 * Web Platforms House Keeping **
 * Gmail Update
 * Student and teacher old WP MU Blog installations on SAS Servers. (Jeff)
 * Decide on date for deactivation and removal from servers
 * Remove old Video Portal from our Servers (Jeff)
 * Kaltura as an option for replacement of Clip Bucket ? (Dom)


 * LMS (Simon) **
 * Whats happening with Moodle (Pukenui) training ? Moodle is not going away anytime soon, so this needs to be addressed. Particularly for PX HS. Upgrade, lets hope so ? 2.7 ? ( Dominic )
 * Can we take better advantage of Pukunui support if we take some of these steps? (a) Upgrade Moodle; (b) eliminate Flexpages courses; (c) phase out other non-supported features -- if there are any others besides Flexpages. (PXHSTRF)
 * Replacement for Moodle ? Options ?( Dominic )


 * Communication and Tracking **
 * Overview of tech support ticketing system in PX HS. Data analytics is not in the immediate pipeline for implementation in Helprace. Suggest alternatives with similar tracking abilities, Jeff has one that he is trialling. (Dominic)

** Smart Music **
 * We collected numbers, where do we stand on getting updated licensing?


 * Tech Hiring for 2015-2016 (Jeff) **
 * Tech Director progress?
 * PX HS
 * PD HS TA

** Budgeting (Jeff) **
 * Timelines
 * Communications
 * Guidelines
 * Time to organize ourselves for this

// BYOM-Teachers-Added by Jeff Dungan Nov. 11th // //At Addis Abbaba-Conversation with John Inglar-Tech Director// //multi platform// //makes back on machines tight for teachers// //three-year buying cycle $1500USD// //New teachers get reimbursed upon arrival// //Consider allowance syncing up with contracts// //This teacher is there for two of three years and leave then school writes off the difference// //If teacher is there after one year of receiving allowance they pay back 50% of amount loaned// //Teachers purchase whatever machine they want as long as it is a Mac computer and bring receipts for reimbursement// //If a new teacher starts school with their own machine they can defer for the allowance to the following year// //Have teacher sign a contract about the technology allowance to avoid misunderstandings etc. from the beginning// //Software and Licensing// //There's a need to educate teachers about software vs. cloud-based applications and which will be used at school// //**Apple Center**// //Things to consider// //Loaner machines and chargers// //Tell teachers to buy two chargers.//
 * New Items: **
 * Schedule November meeting (Jeff)
 * Discuss shift to BYOM for Teachers (Josh)
 * Discuss shift to BYOM for Teachers (Josh)
 * Apple TVs (Josh)


 * LMS: **
 * 10 axioms for platform adoption-Some good food for thought here