May+2,+2012+Minutes

Will hold two 1-day Out in Shanghai Days (ES OSD and MS/HS OSD) PXES - 10 PXMS - 7 PXHS - 11 PDES - 3 PDMS - 10 PDHS - 9 Admin - 4 Total: 53 __Action__: Request September 11 and September 18.
 * Out in Shanghai Days**
 * Get numbers per division
 * Reserve space for OSD once days are confirmed
 * Sub information to secretaries

Survey new teachers now about what was helpful during OSD and what they think next year's new teachers need to know.

**Moodle Page for New Teachers** Update Groupwise section Navigating the Servers Get rid of Photo Galelry Update Video Portal Reorder Moodle: Atlas, Mac Basics, Equitrac, Moodle… Voluntary Online Learning Sessions - WizIQ (??) Like Office Hours…

**Outlook** Export contact list before summer Will discourage people from using the client and will urge them to use web-based email. Will tell teachers to cull their inbox to a set number of emails and put it on the check-out form Rolling archives will occur over the summer and message will be sent to teacher when process is complete. Teachers should no longer use Groupwise from that point on. __Action:__ **Equitrac** No longer use Consul 1 to set passwords for teachers/students __Action:__ Make sure teachers have set password before summer Generate random passwords for students and export the list to hand to each student Create screencast for students to set password on Windows directory PDES (PDMS/PDHS too) TRFs need training to set up folders on Windows Server.
 * TRFs will set up PC stations to give teachers the option of backing up contact lists.
 * 5000 messages
 * Test export contact list

NAB to VCF (yuck)

**Bags/Cable Locks** __Action__: Order new bags for all 6th grades Only order enough cable locks as replacement

(Next year: Revisit 6th grade transitional year to ownership)

**Computers for Next Year** __Action:__ Schedule for new computer to returning kids on both campuses When can Orion order new computers for next year Schedule for Lion upgrade for next year

**Teacher Plan for 4th Year Computers** If software, reimage the computer. If hardware, have Apple email Orion and let him make judgement call on repair or replacement with newer white Macbook.

**Student Plan for 4th Year Computers** Loaners are not for indefinite amounts of time. If 4th year computer breaks next year, students must play full tech fee for replacement.

**Video Portal Update** Keep old one since blogs are pointing to those videos. Disable logon for that server so that links are still accessible, but no uploading. Create a new video portal with Social Media upgrade. __Action__: Inform new teachers that they will need to create their own accounts next year

**6th Grade Computers** Give rental car agreement to parents doing Mac Rollout Night __Action__: Amanda will create form Bobby will send current rental car agreement form

**Lion Discussion** Will reimage for teachers and student computers __Action:__ Finalize Teacher image NOW Each TRF will schedule students next year… starting September 1 after other priorities Offer to teachers this year a re-image so that they can play over the summer. Inform teachers software that won't work: (Will provide upgrade exception to these teachers) **Shanghai Apple Distinguished Tech Fest** Tentative Date: Saturday, September 15, 2012 Set up like a Date Night. Presenters will be SAS Employees. Attendees will be open to the greater Shanghai Apple Distinguished School Community AND SAS.
 * Test Generator
 * Fathom

**Jing Pro Leaving This World** Direct Teachers to Quicktime Player on Lion Chrome - Awesome Screen Shots Screen steps __Action__: Take Jing Pro off image Upgrade Skitch on the image

**Photo Portal Discussion** Retire the old photo gallery. No more uploading but photos accessable and create new server space Zen Photo - [] PIWIGO.org - []

**Future Image Considerations** Contact: David Navison (MS TRF) as Guangzhou slaps an image on parent owned computers… can we do this? Possible to add Adobe and MS as part of the tech fee? Contact Singapore American School: they get Adobe Suite for $140 as opposed to $400

**PE Discussion:** PE teachers would like access on fields as their program moves more and more to iPads. PE teachers (PD and PX)need to connect with Orion to discuss server space for portfolios.

**iTunes Gift Cards** Have purchasing get them over the summer and not rely on reimbursement. PXES: 10 cards at $100 PDES: 10 cards at $100

**Exchange Conversation**

Have teachers stay off school email for personal things this summer, including travel agent info!

June 4 - Exchange Server active. Teachers and all staff should login on that day. They will see email on both those days. Internet mail will go to Exchange first and then be forwarded to Groupwise. Only internal mail will be available in Groupwise and NOT exchange.

June 21 - Forwarding set from Groupwise to exchange, but internet mail is no longer going to Groupwise and is only going to Exchange.

Attachments: 15MB per message can be migrated. 5000 emails will be migrated. Get your box down to 5000. Sent messages will be migrated and are part of the 5000.

Amanda to draft both messages: Message from TRF first. Message from Admin second.